Construction surety tracking
Track sureties received from subcontractors and issued by the company’s bank with type, project, guarantor, amount, validity and release status.
Construction surety tracking: how it works in Home Builder Software
Sureties are money that is promised rather than paid, and they go missing in filing cabinets. This register keeps both directions in one place: instruments received from subcontractors and instruments the company bank has issued to customers. Received and issued exposure are summed separately, and a third figure counts the open instruments whose validity ends inside ninety days, tinted yellow as soon as there is one.
Each entry carries reference, type, project, guarantor, amount and a validity range where an empty end date means open-ended. Types cover performance guarantee, warranty guarantee and the §650f BGB builder security. The project is optional, since framework instruments belong to no single site. Rows group by direction and sort by expiry, and the status reads open, expiring on a date, or released on a date, in blue, yellow and gray.
Release is the moment that matters, and it is written once. The action stamps today as the release date only while that field is still empty, inside a locked transaction, so a double click can never overwrite an existing date and a released instrument cannot be released a second time. From that point the amount drops out of the exposure figures, and the closed row still shows when the security ran and against which project.
Construction surety tracking in the daily routine
Sureties usually arrive with a signed subcontract or come back from the bank, and the office records them the same day: direction, type, guarantor, amount, reference and validity. Commercial management reads the ninety-day figure when reviewing exposure, because a lapsing performance guarantee has to be extended before it runs out. At handover or after the warranty period, whoever closes the job releases the instrument in its row, and the exposure totals fall without a further posting.
Read the documentationConstruction surety tracking: what it covers
Separate received and issued open surety exposure
Highlight open instruments that expire within 90 days
Record release so the amount no longer counts toward exposure
Construction surety tracking: questions and answers
Can a surety exist without a project?
Yes. Framework sureties can be recorded without a project.
Can a released surety be released again?
No. The first release date closes the instrument for exposure calculations.
Use Construction surety tracking on your own projects
A demo runs on a project that resembles yours, with the roles and permissions your team actually uses.