Construction purchasing and purchase orders
Manage project purchase orders for suppliers and subcontractors from draft through approval, dispatch, confirmation, delivery and completion.
Construction purchasing and purchase orders: how it works in Home Builder Software
Purchasing lists every order placed with a supplier or a subcontractor, across all sites, in one filterable table: number, title, project, supplier with trade, amount, delivery date and status. Free-text search reaches order number, title and supplier name; project and status filters narrow the set further. The metric strip recalculates over whatever is filtered, showing open order value, deliveries falling in the current calendar week and the count already completed.
An order runs from draft to approved, sent, acknowledged, delivered and completed, and a delivery date in the past keeps the red mark plus the word overdue until goods arrive. Priced line items with quantity, unit and unit price replace the header amount and carry the cost group that binds the value against the project budget. Goods receipts book partial or full quantities against a line; an over-delivery is refused inside the transaction.
The supplier invoice closes the chain. It is matched three ways against the ordered price and the received but not yet invoiced quantity; a quantity or price deviation lands as an exception and cannot be released. Release is refused again when the tax-exemption certificate or the lien-waiver value on the subcontractor is not in order. Each posted invoice writes a finance entry tied to order, due date and document, so the budget keeps its actual cost.
Construction purchasing and purchase orders in the daily routine
An order is usually raised straight from an awarded bid, with project, supplier, cost group and amount prefilled, or entered by hand for material. The buyer adds line items, approves and sends it. Site staff book the goods receipt against the delivery note when the truck arrives. Accounting posts the supplier invoice, reads the match result, clears exceptions with the buyer and releases what is clean. The payment run then settles everything due as of the chosen date.
Read the documentationConstruction purchasing and purchase orders: what it covers
Filter orders by project and purchasing status
Track supplier, amount and delivery date with overdue highlighting
See open-order value and deliveries due in the current week
Construction purchasing and purchase orders: questions and answers
Which stages does a purchase order follow?
The workflow runs from draft to approved, sent, confirmed, delivered and completed.
How are late deliveries shown?
A passed delivery date remains red and marked overdue until the order is delivered.
Use Construction purchasing and purchase orders on your own projects
A demo runs on a project that resembles yours, with the roles and permissions your team actually uses.